Step 1
Select the Specimens option on the main menu.
Step 2
Select the Add Specimen button at the top of the screen, then select Specimen Already Received from the dropdown.
Step 3
The Patient Search page will appear
When you are ready to proceed, click Next at the bottom of the screen.
Step 4
The Patient Search Results page will appear - select the card representing the patient for which you wish to add a specimen.
Step 5
The patient details page will appear
Patient Ref
The patient reference number is displayed here, but cannot be edited. For more information about how to edit a patient reference number, see: Editing a Patient.
Location of Specimen Collection
Type in the field to bring up a scoped list of options, then select from this set.
Admission Date
Use the date picker or type to specify the patient admission date.
Clinical Contact Phone Number
Enter a clinical contact phone number if known.
When you have finished entering the patient details, click the Next button at the bottom of the screen.
Step 6
The Clinical Information page will appear
Antibiotics in Last 24 Hours
Use the dropdown to specify whether antibiotics have been administered to the patient in the last 24 hours.
Temperature in Last 24 Hours
Use the dropdown to specify whether the patient has had a temperature in the last 24 hours.
Suspected Clinical Diagnosis
Use the dropdown to specify suspected clinical diagnosis.
Additional Clinical Information
Use this free-text field to enter additional information against the patient where appropriate.
When you have finished entering the clinical information, click the Next button at the bottom of the screen.
Step 7
The Specimen Information page will appear
Specimen Type
Select the specimen type from the dropdown.
Collection Date
Use the date picker or type to specify the collection date.
Collection Time
Type to enter the received time (24 hour format).
Existing Barcode
Use if a barcode already exists for the specimen.
Further Information
Use this free-text field to enter additional information against the specimen where appropriate.
When you have finished entering the specimen information, click the Next button at the bottom of the screen.
Step 8
The Initial Assessment page will appear
Received Date
Use the date picker or type to specify the received date.
Received Time
Type to enter the received time (24 hour format).
Specimen Condition
Select Specimen Condition from the dropdown.
Manufacturer's Barcode
Scan in a manufacturer's barcode if one is associated with the specimen.
Immediate Action
Your choice of immediate action will determine the initial state of the new specimen. For more information about states, see: Specimen State and Workflow.
When you have finished click the Next button at the bottom of the screen.
If you reject the specimen at this stage you will instead be prompted to click Finish and can move to Step 11.
Step 9
The Select Tests page will appear
From this screen you can create direct test requests associated with the specimen.
When you have selected any appropriate tests, click the Next button at the bottom of the screen
Step 10
This screen allows you to add default cultures to the specimen. Any toggled types here, will create a culture of that type associated with the specimen.
When you have selected any appropriate culture types to add to the specimen, click the Finish button at the bottom of the screen to save the new remote specimen.
Step 11
Verify that the newly created specimen appears correctly in the list.